Employment Opportunities

Employment Opportunities

Church Office Manager

Basic Function

The Church Office Administrator oversees the administrative operations of the church office, including but not limited to preparation of weekly service bulletins, creation and publication of quarterly congregational newsletter, managing church membership database and master church calendar, as well as providing administrative support for pastors, professional staff, council chairs, and the congregation and assisting with publicity and arrangements for various church activities.  

Duties and Responsibilities

  • Supports pastors, church councils, and congregation in all administrative functions
  • Maintains church membership database (web based), entering data, and generating reports
  • Prepares service bulletins for worship services, weddings and funerals
  • Creates and produces quarterly newsletter and annual report
  • Obtains or verifies copyright licensing of music, art, and liturgy necessary for bulletins, services, and livestreaming and reports use of such materials to licensing body
  • Tracks and provides statistical data regarding membership, activities, etc.
  • Maintains master church calendar and schedules automatic door locking/unlocking
  • Supports church events including scheduling and coordinating administrative details
  • Participates in preparation of the weekly congregational informational email
  • Assists with promoting programs and ongoing functions
  • Creates flyers and other publicity materials for church events
  • May be called upon to assist finance office in counting, depositing and recording offerings  and preparing ongoing reports to givers of their contributions
  • Ensures the church receives callers and visitors in a friendly and appropriate manner
  • Ensures that all church communications that pass through the church office are directed appropriately
  • Orders supplies and maintains inventory
  • Ensures all church mailings and print material are prepared, organized, and shared in a timely manner
  • Other duties as assigned
  • Duties can be added or deleted either verbally or in writing at any time

Accountability

Reports to Senior Pastor/Head of Staff and works collegially with all church staff.  Accountable both to Senior Pastor/Head of Staff and Personnel Council.

Education/Experience Requirements

  • Proficiency in Microsoft office programs including Word, Access, Excel, PowerPoint, and Publisher
  • Experience in desktop publishing required; event planning experience would be helpful
  • Working knowledge of standard office equipment
  • Accuracy in typing and proof reading
  • Experience and proficiency in utilizing web based databases and spreadsheet design and management
  • Minimum associates degree required, bachelors degree preferred

Personal Qualifications

Ability to maintain confidentiality and work collegially with a wide variety of people.

The job involves sitting, standing, walking and lifting of up to 25 pounds.

Classification and Hours

Full time, hourly, non-exempt

Benefits include health insurance, 403(b), vacation, holiday, and sick leave.  

To apply:

Resume and cover letter to jobs@secondpresby.org